Halle S

Project Manager | Event Production & Operations

Consulting • Parttime

Oct 2022 - Present • 4 yrs

-Read the planning and operational execution of events from initial concept through post-event wrap-up, ensuring experiences align with event objectives, audience needs, timelines, and stakeholder expectations. -Coordinate logistics for wine experiences, networking events, mixers, and community gatherings, managing multiple moving pieces simultaneously in fast-paced environments. -Research and coordinate with venues and vendors, communicating scheduling, pricing, event requirements, deliverables, setup needs, and logistical details. -Build and maintain event timelines, schedules, guest lists, planning documents, and team communications to keep all event activities organized and on track. -Coordinate event materials, supplies, signage, and other operational resources, ensuring items are prepared, available, and deployed for each event. -Support budget coordination by tracking event-related expenses, vendor costs, and operational needs throughout the planning process. -Manage day-of event operations including setup, vendor coordination, guest experience, troubleshooting, schedule management, and breakdown. -Serve as a point of contact between stakeholders, venues, vendors, and participants, gathering details, communicating expectations, and resolving issues as they arise. -Support event promotion, registration, attendee communication, and engagement to drive awareness and participation. -Adapt quickly to last-minute changes and operational challenges while maintaining a professional and organized event experience.