Lucy M

Executive Assistant (remote) Athena

Athena • Fulltime

Apr 2025 - Present • 1 yr 7 mos

Duties and Responsibilities ● Support senior executives across time zones, managing complex calendars, inboxes, daily priorities and confidential communications. ● Coordinate domestic and international travel, meeting preparation, itineraries, reservations and expense documentation. ● Maintain priority, delegation and commitment trackers; coordinate scorecards, SOPs and follow-up with functional owners. ● Draft executive meeting recaps and briefings that capture decisions, owners, deadlines and outstanding actions. ● Support CRM and franchise workflows, content calendars and decision-ready research for business projects. Achievement: Streamlined executive inboxes to achieve and maintain inbox zero, optimized calendars, research presentations and coordinated seamless travel arrangements, enabling executives to focus on high-priority decisions and strategic goals. Went the extra mile by managing personal calendars alongside professional commitments, ensuring better time management, reduced scheduling conflicts, and a seamless balance between business and personal priorities.

Enumerator Supervisor (casual) Ministry of Labour and Social Protection

Government Agency • Parttime

May 2024 - Jul 2024 • 2 mos

Duties and Responsibilities ● Supervised 10 enumerators, monitored field progress and checked data quality against reporting standards. ● Coordinated local stakeholder meetings and prepared structured field reports and records. Achievement: Strengthened fieldwork accountability and data reliability by improving oversight of enumerator activities, identifying data quality issues, and reinforcing adherence to reporting standards, supporting more accurate and consistent field reporting.

Project Management Assistant

United Nations • Fulltime

Nov 2022 - Nov 2023 • 1 yr

Duties and Responsibilities • Supported senior management meetings with agendas, minutes, briefing materials and action tracking. • Coordinated procurement, travel and logistics for leadership, staff and consultants. • Maintained programme and compliance documentation for work with government agencies, NGOs and development partners. • Fostered relationships with board members, partners, and clients to support organizational collaboration and program success. • Oversaw office administration, procurement, and resource allocation to maintain operational efficiency. • Monitored budgets and processed expenses and invoices in compliance with financial and reporting requirements. • Facilitated communication and coordination across departments to align strategic and operational goals. • Streamlined administrative systems and processes to enhance efficiency and accountability. • Provided mentorship and guidance to junior staff, fostering teamwork, professionalism, and adherence to organizational policies. Achievement: Contributed to more efficient office and project operations by streamlining administrative processes, strengthening documentation and compliance practices, and improving visibility into management action items, resource allocation, and financial reporting.