Mostafa S

Document Controller

Abu Dhabi General Services • Fulltime

Dec 2025 - Present • 7 mos

 Management and execution of documentation protocols.  Receiving and quality checking of Contractor submission (Letters, submittals RFI, Material, Shop Drawing, As-built Drawings, Inspection Request etc) and making sure that they have updated the system on the time of submission.  Implemented, stablished and Administrate Electronic Documentation Management System (EDMS) ACONEX & PAR-Docs.  Distribution of received document to the proper reviewer.  Created monitoring and maintaining logs to monitor the project letters and submittals status.  Distributing and reminding the pending/overdue letter and submittals closure.  Submission of letters and response of submittals.  Created workflow suitable for the project requirements and needs.  Establishing the project document access right as per project roles.  Assisting the Project Manager/RE with all required documents from the Contractor to execute the project in a proper manner.  Requiring the Contractor to provide the deliverables like PMP, PQP and plans.  Coordinating with PM/RE/Engineers in producing the Consultant Deliverables as per contract and project requirements.  Coordinating with the Planner all the planned submission to create the document progress update.  Guiding the Project Engineer on how to use and locating the project documents in the system.  Supervising the Contractor DC to make sure all submission will be properly submitted.  Monitoring daily time sheet and leave applications and other administrative tasks.

System Support manager

MUSANADA • Fulltime

Nov 2014 - Dec 2025 • 11 yrs 1 mo

 Management and execution of documentation protocols.  Provide training to Jr. Document Controllers.  Ensuring teams work are accurate and completed on time  Perform Quality control assessments on incoming and outgoing documents and correspondences.  Provides EDMS training and assistance to the team members and subordinates.  Assign document-controlled reference, numbers and letter references according to client- approved document numbering procedure.  Generate and provide statistical reports on overdue, outstanding & responded project wide submissions.  Supervise and liaise with Contractor document controllers and providing guidance as necessary.  Maintaining Masters submittal log for all incoming and outgoing submittals and official letters.  Prepare draft letters and transmittals in Unifier & MERSAL.  Ensure all documents and submission undergo QA/QC checks and are accurately uploaded into the system.  Ensures and consistently maintain confidentiality of documents.  Supports department leads in their daily operations to the project related to document control perspective.  Maintain accurate records of all Section Projects document, including versions, revisions, and approvals. Ensure that all documents are up-to-date and easily accessible.  Manage & Register Submission of Documents from Site offices to Head Quarter Departments (PMCD, Procurement, Legal, Finance) Follow up with Internal Departments until finalize follow Internal Policies & KPI.  Infrastructure the Database for handling & Collecting Data for several Reports, Analysis & Auditing for Finalize Requested Report Result.  Preventing overproduction of Printed Documents.  Administrates & Auditing the EDMS and Data & Documents and confirm following the company standards and policies as per QMP.  Ensure all templates used documentation provided is as per Client, quality formatting requirements.  Coordinate the flow of submission to the Project related documents, Procedures, Plans, Drawing