Waseem Abbas

Virtual Assistant & Bookkeeper

Freelance • ZZP

Dec 2023 - Present • 2 yrs 11 mos

Provided comprehensive Virtual Assistant, Data Entry, and Cloud Bookkeeping support to diverse clients, small businesses, and busy executives. Managed end-to-end admin routines and financial organisation to streamline daily operations and improve business efficiency. Key Responsibilities & Deliverables: Virtual Assistant & Executive Admin Support: • Managed executive email inboxes, sorted incoming correspondence, and prioritised urgent communications. • Scheduled calendar events, meetings, and managed appointments to prevent double-booking. • Executed web research, competitive data collection, and synthesised key findings into organised summary reports. • Maintained cloud storage systems (Google Drive, Dropbox) for seamless team collaboration and fast document retrieval. Cloud Bookkeeping & Accounting (Zoho Books ,Quickbooks): • Performed end-to-end bookkeeping routines utilising Zoho Books for multi-industry clients. • Generated and issued professional invoices, recorded incoming customer payments, and tracked accounts receivable. • Handled accounts payable by categorizing vendor bills, tracking expense claims, and scheduling recurring payments. • Conducted periodic bank and credit card reconciliations to verify statement balances and correct discrepancies. • Prepared essential financial summaries, including Chart of Accounts setup and monthly income/expense overviews. Excel Data Entry & Data Management: • Cleaned, standardised, and reformatted large, unstructured datasets using Microsoft Excel. • Conducted accurate copy-paste operations, data conversion from PDF/images to Excel tables, and typing projects. • Utilised basic formulas and lookup functions to cross-verify datasets and detect error duplicates. • Organised financial and operational records into clear, presentation-ready spreadsheets. Core Strengths: High accuracy, strict client confidentiality, prompt response times, and strong attention to detail.